About speakers

How to recruit speakers

  • Regularly tell meetup attendees that you are looking for speakers.

  • Suggest topics to members of your chapter; e.g. if you notice someone got started with ggplot2 or wrote their own package, suggest they talk about that.

  • Lightning talks events can be a way to invite new speakers since they can prepare a short talk. Example Call for Proposals by R-Ladies NYC.

  • For short talks, you could use R-Ladies Cotonou’s approach of asking speakers to briefly present “what they like the most about R or would like to know.".

  • You might be able to reach out to potential speakers outside of your chapter thanks to meetups being online / sponsor funding for travel.

  • Remember the rules about Prioritization of Underrepresented/Minority Genders.

How to support speakers

Before the event

Ask the speaker for how many people they can present their talk or tutorial.

Have the speaker write an abstract, make sure it is informative of the content and format. See the next section about promoting the event.

You can check in with the speaker to ask them if they need any help, e.g. to make a survey of participants’ skills. You should check how the speaker is going to share their screen or show their slides; do not hesitate to schedule a testing session especially for online events.

Here are resources you can share with speakers.

During the event

  • As the organizer you are responsible for reminding everyone of the code of conduct and of logistical details.

  • If relevant be a moderator for questions to be asked to the speaker.

After the event

  • Send a thank you message (or note?) to the speaker.

  • Following our guidance about promotion, encourage the speaker to submit the link to their materials to R Weekly, or offer to do that.