Do not DM people based on their role except if they explicitely ask for it. Prefer emails over DMs, and prefer official channels to people. E.g. if you have an email issue, do not DM the person currently in charge of emails but instead send an email to
email@example.com. Slack DMs create notifications hence fatigue; and are hard to keep track of.
As a volunteer receiving DMs, feel free to gracefully redirect them to the communication channel of your choice, or to indicate them to use another communication channel next time.
Suggested Meetup Alignment
“R-Ladies [Location] is part of a worldwide organization to promote Gender Diversity in the R community”
Intro text about your chapter meetup group
“Here is our Code of Conduct”
“To find more details about R-Ladies global initiative by visiting rladies.org”
“Follow us on twitter @RLadies[Location] and @RLadiesGlobal”
“Check out our R-Ladies Github”
Include statement about photography and filmings - this example is from London chapter:
“Photos, Films and all other media/recordings: photographs and/or video/other media will be taken at events held by this community. By taking part in an R-Ladies London event you grant the community organisers full rights to use the images resulting from the photography/video filming/media, and any reproductions or adaptations of the images for publicity, fundraising or other purposes to help achieve the community’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications. If you do not wish to be recorded in these media please inform a community organiser.”
What if Meetup is not a popular platform in your country? You might want to complement it with e.g. a mailing list after e.g. collecting email addresses via a form. Make sure to comply with the local rules about personal data protection.
R-Ladies mission focuses on women and other gender minorities. How can you ensure events are open to all whilst still foremost serving women and other gender minorities?
Please do be aware of the relevant Equality Legislation in your jurisdiction, e.g the Equality Act 2010 in the UK, when designing participation frameworks for the majority gender, to ensure your procedures are not infringing local laws re. potential discrimination.
A good strategy might be to make your group private and ask candidates questions before they join
firstname.lastname@example.org) and volunteers in charge will set up your chapter email for you. Please be patient, as these requests are processed weekly.
email@example.com try to crowd-source a solution in the
#email_etc_supportchannel of the organizers slack.`