Do not DM people based on their role except if they explicitely ask for it. Prefer emails over DMs, and prefer official channels to people. E.g. if you have an email issue, do not DM the person currently in charge of emails but instead send an email to
email@example.com. Slack DMs create notifications hence fatigue; and are hard to keep track of.
As a volunteer receiving DMs, feel free to gracefully redirect them to the communication channel of your choice, or to indicate them to use another communication channel next time.
Meetup is an online social platform used to announce events and manage registration to events.
Suggested Meetup Alignment
“R-Ladies [Location] is part of a worldwide organization to promote Gender Diversity in the R community”
Intro text about your chapter meetup group
“Here is our Code of Conduct”
“To find more details about R-Ladies global initiative by visiting rladies.org”
“Follow us on twitter @RLadies[Location] and @RLadiesGlobal”
“Check out our R-Ladies Github”
Include statement about photography and filmings - this example is from London chapter:
“Photos, Films and all other media/recordings: photographs and/or video/other media will be taken at events held by this community. By taking part in an R-Ladies London event you grant the community organisers full rights to use the images resulting from the photography/video filming/media, and any reproductions or adaptations of the images for publicity, fundraising or other purposes to help achieve the community’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications. If you do not wish to be recorded in these media please inform a community organiser.”
What if Meetup is not a popular platform in your country? You might want to complement it with e.g. a mailing list after e.g. collecting email addresses via a form. Make sure to comply with the local rules about personal data protection.
R-Ladies mission focuses on women and other gender minorities. How can you ensure events are open to all whilst still foremost serving women and other gender minorities?
Please do be aware of the relevant Equality Legislation in your jurisdiction, e.g the Equality Act 2010 in the UK, when designing participation frameworks for the majority gender, to ensure your procedures are not infringing local laws re. potential discrimination.
A good strategy might be to make your group private and ask candidates questions before they join
firstname.lastname@example.org) which can be set up to forward to all the organisers of a chapter. As of March 18, 2019, we are no longer issuing personal rladies.org emails (
email@example.com) to organizers and will have chapter emails only.
firstname.lastname@example.org) and a volunteer will set up your chapter email for you. Please be patient, as these requests are currently being processed on a monthly basis.
Dear R-Ladies global team, I'd like to request an email for the chapter R-Ladies Pawnee. Here are the addresses that the email should forward to: - Leslie Knope (email@example.com), - April Ludgate (firstname.lastname@example.org). Thank you, best wishes
email@example.com request that their personal email be added to the chapter email forwarding.
Dear R-Ladies global team, I'd like to request adding an email to the R-Ladies Pawnee chapter email forwarding: our new co-organizer Leslie Knope (firstname.lastname@example.org). Thank you, best wishes
Your chapter email account should be used to set up any chapter social media accounts (e.g. Twitter, Instagram, etc).
You can set up Twitter or other accounts to not send email notifications, so that you and your fellow organizers don’t get overwhelmed with emails going to your chapter accounts.
email@example.com a volunteer will get back to you as soon as possible.
Check out the section about account security
#new_chapterschannel of the organizers slack.
Chapters started before this have full email accounts, but due to the overhead and changes by our hosting provider, we only set up forwarding emails now.
one repo for your chapter, e.g.,
meetup-presentations_london. If you have code for a
workshop you can add it to the repository or ask us to create a new repository for that. Please name
it location_*, e.g.,