Admin guide

Last modification: 2025-01-07 (View source)

Please note this guide is a work in progress. Thank you for your patience!

Account Admin

The admin team for the We Are R-Ladies Bluesky account is made up of members of the R-Ladies community. The team usually consists of 1 to 4 people, with responsibilities rotating on a monthly basis. Being an admin is a fantastic opportunity to connect with R-Ladies from around the world while facilitating an online community resource.

Primary Responsibilities

The responsibilities of the account admin are to:

  • Coordinate and grant Bluesky account access to curators

  • Provide instructions to curators and answer questions

  • Update and expand on rotating curator (RoCur) documentation

  • Recruit R-Ladies to be curators for the account

Recruiting Curators

RoCur admins can recruit potential curators in a variety of ways:

  • Messaging the R-Ladies Community Slack

  • Reaching out to organizers of different R-Ladies chapters

  • Posting a general call via the R-Ladies or We Are R-Ladies Bluesky accounts

  • Contacting specific individuals

In line with R-Ladies’ mission, this account aims to spotlight minority genders (including but not limited to cis/trans women, trans men, non-binary individuals) and their great work in R. Featured curators should come from a diversity of professions and have a range of experiences in R, from novice to expert. Currently, we do not have a protocol for individuals to curate more than once.

We also aim for this RoCur account to be a sustainable initiative. Therefore, there is no pressure for RoCur admins to have curators lined up every single week. Additionally, RoCur admins are allowed to identify weeks during the year for the account to go on hiatus (i.e., an extended period with no curators).

Admin Procedures

The following emojis will be used throughout this documentation to indicate where specific actions need to be performed:

  • 📊: Airtable

  • 📁: Google Drive

  • ✉️: Email

  • 🦋: Bluesky

When someone signs up to curate

  1. 📊Add them to the curator schedule as soon as possible, so other potential curators are aware the week is unavailable.

  2. 📁Save the photo they attached to their Airtable form in the shared Google Drive folder.

    • Save the file as YYYY-MM-DD-firstname, using the first day of the scheduled curation week as the date.

  3. 📊Update the admin checklist to indicate that their photo has been saved.

  4. ✉️Email the curator confirming their curation week. If the curator did not attach a photo to their Airtable form, you can also ask them to email to you. You can use the following template:

Subject: Your opportunity to curate for the We Are R-Ladies Bluesky account

Hi [curator’s name],

Your curation is scheduled to begin on [start date of curation]. We’ll contact you 1 week before your curation with more details. Let us know if you have any questions!

Thank you,

Rotating Curation (RoCur) admins

  1. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that Email 1 (notice of curation week) has been sent.

When someone is nominated to curate

  1. ✉️Email the potential curator to let them know that they have been nominated. You can use the template below:

Subject: Invitation to become a curator on the We Are R-Ladies Bluesky account

Hi [potential curator’s name],

I hope this message finds you well!

My name is [your name], and I’m an admin for the We Are R-Ladies Rotating Curation (RoCur) account on Bluesky.

For a bit of context, RoCur is a program where we feature a new curator every week from the R community. The curator takes over our account to share their insights, interests, and work.

I’m reaching out because you were nominated by [nominator’s name] to be a curator for the We Are R-Ladies Bluesky account. They believe you would make a fantastic curator because [reason provided in nomination form].

If you’re interested in joining us, please fill out this form.

For more details about the RoCur program, feel free to check out our webpage.

If you have any questions or would like to learn more, don’t hesitate to reply to this email.

Thank you for your time and cooperation!

RoCur admins

  1. Once they have filled out the curator sign-up form, follow the steps outlined in [When someone signs up to curate].
  2. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that the nominee has been contacted.

1 week before they are scheduled to curate

  1. 📁Create a draft of their introduction graphic using the information they provided in the Airtable form.
    1. The template and previously created graphics are available in the shared Google Drive folder.
  2. ✉️Using the template below, send an email to the curator that includes:
    • A reminder of when they are scheduled to curate;
    • A draft of the graphic, requesting for their approval or feedback for any changes; and
    • A link to the curator guide, asking if they have any questions.

Subject: Request for approval of graphic for We Are R-Ladies Bluesky account

Hi [curator’s name],

We’re delighted to have you curate next week! You are scheduled to curate from Monday, [start date of curation] to Saturday, [end date of curation]. Depending on your schedule, we can modify this slightly (e.g., start on Tuesday or end on Friday) – just let us know. We appreciate your time and contributions to the We Are R-Ladies Bluesky account!

Here’s what we ask from you prior to your curation:

  1. We have attached the graphic that we’ll post this Sunday to introduce you to our followers. Please let us know if you’d like us to make any changes no later than this Wednesday.
  2. Please read through our guide for curators.
  3. If you haven’t already, please add yourself to the R-Ladies directory.

We’ll contact you later this week with more details on accessing our Bluesky account. In the meantime, let us know if you have any questions about curating!

Thank you,

Rotating Curation (RoCur) admins

  1. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that Email 2 (request for approval of graphic) has been sent.

  2. 📁If the curator asks for changes to their graphic, update it and send revised drafts until they approve.

  3. 📊After the curator approves their graphic, update the admin checklist in the RoCur Curator Sign Up Airtable to reflect this.

Sunday before they are scheduled to curate

  1. 🦋If it has not been done already, remove the previous curator’s app password.

  2. 🦋Generate a new app password for the upcoming curator.

    1. Go to the Settings page.

    2. Select Privacy and security.

    3. Select App passwords.

    4. Select Add App Password.

    5. Name the app password firstname-lastname of the curator.

      • DO NOT SELECT “Allow access to your direct message”.

    6. Copy and paste the app password into an email to the curator:

Subject: App password for the We Are R-Ladies Bluesky account

Hi [curator’s name],

Your curation is scheduled to start on Monday, [start date of curation] at 11:00 AM UTC and end on Saturday, [end date of curation] at 4:00 PM UTC.

Your app password to log into the We Are R-Ladies Bluesky account is [app password].

Please refer to the FAQ for instructions on how to use the app password to log into the Bluesky account.

If you haven’t already, please read through our guide for our curating agreement and tips on how to engage your audience.

If you have any questions, you can email us or join the #rocur channel on the R-Ladies Community Slack where you can reach out to the RoCur admins and get connected with past curators.

Looking forward to your curation!

Rotating Curation (RoCur) admins

  1. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that Email 3 (provision of app password) has been sent out.
  2. 🦋Post their introduction graphic on Bluesky with the following message and Alt Text. You should be able to pull this information from their Airtable form submission. Ideally, this should go out before 6:00 PM UTC.

This week’s #RLadies curator is [their Bluesky handle].

Alt text: Curator [name], [role/title] at [organization]. They say, “[what they do in R]”.

  1. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that their introduction has been posted on Bluesky.

Immediately prior to curation

  1. 🦋Change the avatar for the account to the photo provided by the curator.
  2. 🦋In the bio of the Bluesky account, include their Bluesky handle after “This week’s curator:".
  3. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that the account profile has been updated.

After they curate

  1. 🦋Replace the curator’s profile photo with the We Are R-Ladies logo.
  2. 🦋Change the last line of the bio of the Bluesky account to “This week’s curator: TBA”.
  3. 🦋Remove the curator’s app password.
    1. Go to the Settings page.
    2. Select Privacy and security.
    3. Select App passwords.
    4. Click on the red trash icon next to the app password you wish to remove.
    5. Check that the app password no longer appears in the list.
  4. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that the account has been reverted to its default state.
  5. Add the curator to the We Are R-Ladies starter pack.
  6. ✉️Send a thank you email to the curator. You can use the sample below:

Subject: Thank you for contributing to the We Are R-Ladies Bluesky account!

Hi [curator’s name]:

Thank you so much for curating the We Are R-Ladies Bluesky account! We truly appreciate your time and effort to engage the broader R community and highlight minority genders and their great work in R.

If you did not receive enough support during your curation, or if anything can be clarified in the guide for curators, we welcome direct feedback to this email.

If you write about your curating week and would like us to incorporate it into the guide, please either submit a pull request or notify us so that we can do that for you.

Lastly, please consider nominating fellow R-Ladies to curate. We value hearing diverse voices from R-Ladies around the world, and we greatly appreciate your assistance in identifying R-Ladies whose work you admire.

We thank you for your service to the R-Ladies community!

Rotating Curation (RoCur) admins

  1. 📊Update the admin checklist in the RoCur Curator Sign Up Airtable to indicate that Email 4 (thank-yous) has been sent out.

Other Information on Infrastructure & Procedures

In addition to the Bluesky account, other means of communication that RoCur admins have access to are:

Additionally, admin members will have access to Airtable and shared Google Drive folders.